Job Summary

Houston Skilled Consultancy is seeking a dedicated and proactive Virtual Assistant to support our US-based clients. This remote position is ideal for individuals with exceptional organizational and communication skills who thrive in a fast-paced environment. As a Virtual Assistant, you will play a crucial role in managing administrative tasks, facilitating smooth operations, and contributing to the overall efficiency of our clients businesses. The successful candidate will demonstrate a high level of professionalism, attention to detail, and the ability to handle multiple tasks effectively.

Key Responsibilities

• Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for clients.
• Communication: Handle email correspondence, draft and proofread documents, and respond to client inquiries in a timely manner.
• Data Management: Maintain and organize client records, databases, and filing systems with accuracy and confidentiality.
• Project Coordination: Assist in managing projects by tracking deadlines, coordinating tasks, and providing status updates.
• Customer Service: Address client concerns and provide exceptional service to ensure a positive client experience.
• Research and Reporting: Conduct research, compile data, and prepare reports as needed to support client objectives.
• Technical Support: Assist with basic IT issues and troubleshoot common software problems.

Required Skills and Qualifications

• Communication Skills: Excellent written and verbal communication skills with a keen eye for detail.
• Organizational Abilities: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with common virtual collaboration tools (e.g., Zoom, Slack, Asana).
• Problem-Solving: Ability to think critically, solve problems independently, and make sound decisions.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and integrity.

Experience

• Experience Required: Minimum of 2 years of experience in an administrative or virtual assistant role, preferably supporting clients in a remote capacity.
• Industry Knowledge: Experience working with clients in various industries is a plus but not required.

Working Hours

• Schedule: Full-time position with flexible working hours. Expected availability is 40 hours per week, with core hours aligned to US Eastern Time Zone (ET).

Knowledge, Skills, and Abilities

• Attention to Detail: High level of accuracy in completing tasks and managing information.
• Time Management: Ability to manage time efficiently and meet deadlines.
• Adaptability: Flexibility to adapt to changing priorities and client needs.
• Customer Focus: Commitment to providing high-quality service and maintaining positive client relationships.

Benefits

• Competitive Salary: Attractive compensation package based on experience and qualifications.
• Remote Work: Flexibility to work from anywhere with a reliable internet connection.
• Professional Development: Opportunities for training and career advancement within the company.
• Health and Wellness: Access to wellness programs and resources to support a healthy work-life balance.

Why Join

Joining Houston Skilled Consultancy means becoming part of a dynamic team that values innovation, collaboration, and growth. As a Virtual Assistant, you will have the opportunity to work with diverse clients and contribute to their success while enjoying the flexibility of remote work. Our supportive work environment fosters professional development and recognizes the contributions of each team member.

How to Apply

To apply for the Virtual Assistant position, please submit your resume and a cover letter detailing your relevant experience and why you would be a great fit for this role. Applications can be sent via email to us with the subject line Virtual Assistant Application. Applications will be reviewed on a rolling basis until the position is filled. We look forward to hearing from you and exploring how you can contribute to our team at Houston Skilled Consultancy.