Job Summary

Houston Skilled Consultancy is seeking a highly organized, detail-oriented, and proactive Virtual Assistant to provide administrative support to our growing team during night and evening hours. As a Virtual Assistant, you will play a crucial role in maintaining smooth operations by handling various administrative, communication, and coordination tasks. The ideal candidate is tech-savvy, self-motivated, and capable of working independently while delivering exceptional service in a virtual environment.

Key Responsibilities

• Manage and respond to emails, messages, and other communications in a timely and professional manner.
• Schedule appointments, meetings, and maintain calendars for executives and team members.
• Perform data entry, document management, and filing duties accurately.
• Prepare reports, presentations, and other business documents as needed.
• Assist with customer support by addressing inquiries and resolving issues promptly.
• Coordinate with internal teams to ensure project deadlines and deliverables are met.
• Conduct online research and compile data for business purposes.
• Manage and update CRM systems, project management tools, and other internal platforms.
• Handle confidential information with discretion and professionalism.
• Support ad hoc administrative and operational tasks as assigned.

Required Skills and Qualifications

• Proven experience as a Virtual Assistant or in an administrative support role.
• Excellent written and verbal communication skills in English.
• Strong time management and organizational abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with remote collaboration tools (Slack, Zoom, Trello, Asana, or similar).
• Ability to work independently with minimal supervision.
• High attention to detail and problem-solving skills.
• Fast and reliable internet connection.

Experience

• Minimum of 2 years of experience in a Virtual Assistant, Administrative Assistant, or related role.
• Prior experience working with international clients or in a remote setting is a plus.

Working Hours

• Night Shift & Evening Availability (Flexible hours between 5 PM – 2 AM CST).
• Ability to adjust working hours to meet business needs and deadlines.

Knowledge, Skills, and Abilities

• Knowledge of basic office management systems and procedures.
• Strong interpersonal skills to interact with clients and team members across different time zones.
• Ability to multitask, prioritize workload, and manage shifting deadlines.
• Adaptability and flexibility to take on various responsibilities as required.
• Ability to maintain a high level of confidentiality.

Benefits

• Competitive salary package.
• Fully remote position with flexible working hours.
• Opportunities for career advancement and professional development.
• Supportive and collaborative team culture.
• Paid time off and other performance-based incentives.
• Training and development resources provided by the company.

Why Join Houston Skilled Consultancy?

At Houston Skilled Consultancy, we believe in empowering our team members and fostering a work culture that values collaboration, growth, and excellence. By joining us, you will become part of a dynamic and innovative team committed to delivering outstanding services to our global clientele. We prioritize work-life balance, professional development, and creating a supportive remote environment where your contributions truly make a difference.

How to Apply

If you are a self-motivated professional who thrives in a remote setting and meets the qualifications above, we would love to hear from you! Please submit your updated resume and a brief cover letter highlighting your relevant experience and why you are a great fit for this role to us with the subject line Virtual Assistant Application – Night Shift.