We are looking for a highly organized Freelance Event Coordinator to provide Hybrid Support for our upcoming event season. You will manage a mix of remote pre-event planning and on-site execution. This role requires a logistical mastermind who can handle vendor communications from home and lead on-the-ground operations on event days. If you are a detail-oriented professional who thrives in fast-paced environments, we want you on our team.

Key Responsibilities:

• Pre-Event (Remote): Coordinate with vendors, manage guest lists, and oversee registration workflows.

• Logistics: Create detailed event timelines and run-of-show documents for all stakeholders.

• On-Site Support: Lead the setup and breakdown of the venue, ensuring all branding and equipment are in place.

• Vendor Management: Act as the primary point of contact for caterers, AV teams, and decorators on the day of the event.

• Problem Solving: Handle any real-time issues or guest inquiries to ensure a seamless attendee experience.

Requirements:

• Experience: 2–4 years in Event Coordination, Project Management, or Hospitality.

• Skills: Strong negotiation skills and the ability to manage budgets effectively.

• Communication: Excellent verbal and written English for professional correspondence.

• Physical Stamina: Ability to stand for long periods and assist with light equipment moving during on-site days.

Technical Requirements:

• Tools: Proficiency in project management software (Asana/Trello) and event platforms (Eventbrite/Cvent).

• Communication: Reliable access to Slack and Zoom for remote planning phases.

• Mobility: Must have a valid drivers license and reliable transportation to reach event venues.

Work Details:

• Shift: Flexible during planning phases; Full-day availability required on event dates.

• Schedule: Freelance/Project-based (Includes some weekends and evenings).

• Mode: Hybrid (70% Remote Planning / 30% On-site Execution).

• Compensation: Flat project fee or daily rate (Based on event scale).

• Benefits: Opportunity to work on diverse high-profile events and build a strong professional network.