Job Summary

The Elite Job is seeking a highly organized and proactive Virtual Operations Coordinator to support our daily operations and ensure seamless workflow across departments. This role is ideal for individuals who enjoy managing processes, optimizing productivity, and collaborating remotely with a dynamic, results-driven team. As a key member of the operations unit, you will oversee administrative functions, coordinate team activities, assist with project execution, and maintain efficient business operations — all from the comfort of your home.

Key Responsibilities

• Coordinate and manage daily operational tasks to support team efficiency.

• Maintain organized documentation, records, and reports for various business functions.

• Monitor project timelines, follow up with team members, and ensure deadlines are met.

• Support onboarding procedures, training schedules, and staff coordination.

• Assist in developing and implementing operational policies and process improvements.

• Schedule virtual meetings, prepare agendas, and track action items.

• Communicate with internal and external stakeholders to resolve issues and provide updates.

• Perform data entry, report creation, and other administrative support tasks as needed.

• Identify workflow gaps and offer solutions to improve productivity and team performance.

Required Skills and Qualifications

• Strong organizational and multitasking skills with excellent attention to detail.

• Proficient in remote communication tools (Zoom, Slack, Microsoft Teams, etc.).

• Solid understanding of administrative procedures and workflow management.

• Excellent written and verbal communication skills.

• Ability to prioritize tasks and work independently with minimal supervision.

• Strong problem-solving skills and a proactive, solution-oriented mindset.

• Proficiency in MS Office or Google Workspace (Docs, Sheets, Slides).

Experience

• 1–3 years of experience in operations, administration, project coordination, or a similar role (remote experience preferred but not required).

• Fresh graduates with strong organizational abilities and a willingness to learn are welcome to apply.

Working Hours

• Flexible remote schedule, with availability during standard Canadian business hours.

• Occasional virtual meetings may be required based on project needs.

Knowledge, Skills, and Abilities

• Knowledge of basic project management and operational workflows.

• Strong ability to manage time effectively and meet tight deadlines.

• Capacity to work in a fast-paced, remote environment while maintaining accuracy and quality.

• Ability to collaborate effectively with a distributed team.

• High adaptability to new tools, technology, and work processes.

Benefits

• 100% remote work – operate from anywhere in the world.

• Competitive salary package and performance-based incentives.

• Career development and internal growth opportunities.

• Paid time off and flexible scheduling options.

• Supportive, collaborative, and inclusive team culture.

• Access to training resources to enhance professional development.

Why Join The Elite Job?

At The Elite Job, we believe in empowering individuals through flexible opportunities and meaningful work. As part of our operations team, you will play a vital role in shaping efficient workflows and contributing to the companys overall success. If you are passionate about organization, efficiency, and remote collaboration, this is the perfect place to grow your career while enjoying work–life balance.

How to Apply

Interested candidates are encouraged to submit the following:

• Updated resume/CV

• A brief cover letter describing your experience and why you are a great fit for this role

Apply through our official recruitment portal or email your application to the designated HR contact listed on our careers page. Successful applicants will be contacted for the next steps in the hiring process.