Job Summary

Houston Skilled Consultancy is seeking a highly motivated and organized Executive Assistant to support the VP of Human Resources. This entry-level role is ideal for individuals who are looking to start their career in HR administration while gaining exposure to strategic HR operations. The Executive Assistant will serve as a key point of contact, providing administrative support, coordinating meetings, and assisting in HR initiatives to ensure smooth organizational operations.

Key Responsibilities

• Manage the VP of HRs calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.

• Prepare, edit, and format HR documents, reports, presentations, and correspondence.

• Assist in the organization and execution of HR programs, including recruitment, onboarding, training, and employee engagement activities.

• Handle confidential information with discretion and maintain HR records in compliance with company policies.

• Serve as a liaison between the VP of HR and other departments to ensure smooth communication.

• Track and follow up on action items, deadlines, and HR initiatives.

• Coordinate logistics for HR events, meetings, and interviews.

• Support ad-hoc administrative tasks to improve HR operational efficiency.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Human Resources, or a related field.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• High level of discretion and professionalism in handling sensitive information.

• Ability to work independently and as part of a team.

• Strong attention to detail and problem-solving capabilities.

Experience

• 0–2 years of experience in administrative support, office management, or HR coordination is preferred but not mandatory.

• Internship or academic experience in HR or business administration is an advantage.

Working Hours

• Full-time position, Monday to Friday.

• Standard office hours with occasional flexibility required for special projects or meetings.

Knowledge, Skills, and Abilities

• Strong interpersonal skills to interact effectively with employees at all levels.

• Proactive and resourceful mindset with the ability to anticipate needs.

• Ability to prioritize tasks and manage time efficiently.

• Understanding of basic HR processes and organizational workflows.

• Commitment to maintaining confidentiality and professional ethics.

Benefits

• Competitive entry-level salary with performance-based incentives.

• Opportunity for career growth within a reputable HR consultancy.

• Exposure to HR strategy and best practices across multiple sectors.

• Training and professional development opportunities.

• Friendly and collaborative work environment.

Why Join Houston Skilled Consultancy

At Houston Skilled Consultancy, you will join a team dedicated to nurturing talent and providing exceptional HR solutions to clients across industries. This role offers a unique opportunity to learn directly from senior HR leaders, gain hands-on experience in HR operations, and accelerate your career trajectory in human resources.

How to Apply

Interested candidates are invited to submit their resume and a cover letter highlighting relevant skills and experiences to us with the subject line: Executive Assistant to VP of HR – Application. Only shortlisted candidates will be contacted for the next stage of the recruitment process.