Job Summary

Houston Skilled Consultancy is seeking a proactive and detail-oriented Remote Event Logistics Assistant to support the planning and execution of virtual and hybrid events. This role is essential in ensuring the smooth coordination of vendors, event scheduling, and backend logistics. You will work closely with the event planning team to manage timelines, liaise with service providers, and ensure all logistics run efficiently. If you enjoy working behind the scenes to make things happen and thrive in a fast-paced environment, we want to hear from you.

Key Responsibilities

• Coordinate schedules and availability for vendors, speakers, and event participants.

• Maintain accurate and up-to-date event calendars, timelines, and task trackers.

• Liaise with third-party service providers including technical support, catering (for hybrid events), and event platforms.

• Handle logistics related to digital tools, virtual venues, time zone planning, and resource distribution.

• Track vendor agreements, monitor deliverables, and ensure compliance with deadlines.

• Assist with setup and testing of event platforms such as Zoom, Microsoft Teams, or WebEx.

• Manage incoming communications from vendors and partners and provide timely updates to internal stakeholders.

• Troubleshoot scheduling conflicts and resolve logistical issues prior to and during events.

• Support the post-event reporting process, gathering feedback and data from vendors and team members.

Required Skills and Qualifications

• Strong organizational and time-management skills.

• Proficient in using Google Workspace or Microsoft Office (Excel, Docs, Calendar, etc.).

• Familiarity with online meeting tools and event platforms (e.g., Zoom, Eventbrite, Hopin).

• Excellent written and verbal communication skills.

• Ability to work independently, take initiative, and multitask effectively.

• Comfortable working in a remote, collaborative environment.

Experience

• 1–3 years of experience in event planning, vendor coordination, project management, or administrative support.

• Experience in a remote work setting is highly desirable.

• Prior experience in supporting virtual events is a plus.

Working Hours

• Flexible working hours with the ability to accommodate different time zones.

• Must be available during key event hours and for team check-ins.

• Part-time and full-time options available (minimum 20 hours per week).

Knowledge, Skills, and Abilities

• Strong attention to detail with a logistical mindset.

• Ability to prioritize and adapt quickly to changing timelines.

• Collaborative attitude and willingness to assist where needed.

• High level of professionalism when dealing with external vendors and internal teams.

• Problem-solving abilities in high-pressure situations (e.g., live event support).

Benefits

• Competitive hourly or monthly compensation based on experience.

• Flexible, remote-first work culture.

• Professional development opportunities and training support.

• Exposure to international clients and global event formats.

• Work-life balance and wellness-focused team environment.

• Performance-based bonuses for event success and feedback.

Why Join Houston Skilled Consultancy?

At Houston Skilled Consultancy, we believe in delivering exceptional virtual experiences and events that bring people together, no matter where they are. Join a growing, dynamic team that values collaboration, accountability, and innovation. This role is perfect for individuals who enjoy the behind-the-scenes hustle and have a passion for making things run like clockwork.

How to Apply

Please send your updated resume along with a brief cover letter explaining your interest in the role and relevant experience to us.
Subject Line: Application – Remote Event Logistics Assistant

Only shortlisted candidates will be contacted for a virtual interview. Early applications are encouraged.