Job Summary

Houston Skilled Consultancy is seeking a highly organized and proactive Virtual Office Assistant to support our administrative operations remotely. This role is ideal for a detail-oriented individual who thrives in a virtual work environment and is passionate about delivering exceptional administrative support. As a Virtual Office Assistant, you will handle a variety of clerical and administrative tasks to ensure smooth day-to-day office functions while working from the comfort of your home.

Key Responsibilities

• Manage and organize electronic files, documents, and correspondence.

• Schedule and coordinate meetings, appointments, and virtual conferences.

• Handle inbound and outbound communications including emails, phone calls, and messages professionally and promptly.

• Assist in preparing reports, presentations, and other office documentation.

• Maintain databases and update records accurately.

• Support the team with data entry, research, and other administrative tasks as needed.

• Coordinate with different departments to ensure timely completion of projects and tasks.

• Monitor office supplies and assist in ordering as required.

• Maintain confidentiality and ensure data security in all administrative activities.

• Perform other ad hoc duties to support business operations.

Required Skills and Qualifications

• Proven experience as an administrative assistant or virtual office assistant is preferred.

• Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).

• Excellent written and verbal communication skills in English.

• Strong organizational and multitasking abilities with attention to detail.

• Ability to work independently with minimal supervision in a remote setting.

• Reliable internet connection and a suitable home office setup.

• Time management skills and ability to prioritize tasks effectively.

• Comfortable with technology and online collaboration tools such as Zoom, Slack, or Microsoft Teams.

Experience

• Minimum 1-2 years of experience in administrative or virtual assistant roles is preferred but not mandatory. Freshers with strong computer skills and a proactive attitude may also apply.

Working Hours

• Full-time or part-time positions available.

• Flexible working hours, typically Monday to Friday, 9:00 AM to 6:00 PM (IST) or as agreed upon.

• Ability to occasionally attend meetings outside standard hours may be required.

Knowledge, Skills, and Abilities

• Strong interpersonal skills to interact with team members and clients professionally.

• Ability to maintain confidentiality and handle sensitive information.

• Problem-solving mindset with the capability to anticipate administrative needs.

• Adaptability to new tools and changing business environments.

• Self-motivated and disciplined to deliver quality work in a remote setting.

Benefits

• Work from the comfort of your home with a flexible schedule.

• Opportunity to grow and develop within a dynamic consultancy environment.

• Collaborative and supportive team culture.

• Access to training and skill development resources.

• Competitive compensation package with timely payments.

• Exposure to diverse administrative and operational functions.

Why Join Houston Skilled Consultancy?

Houston Skilled Consultancy is committed to creating a supportive and empowering remote work environment. We value our employees and provide opportunities to learn, grow, and make a meaningful impact. Joining our team means working with professionals across sectors, gaining valuable experience while enjoying the flexibility and convenience of working from home.

How to Apply

Interested candidates are invited to submit their updated resume along with a brief cover letter highlighting relevant experience to us with the subject line: Application for Virtual Office Assistant – Remote.
Only shortlisted candidates will be contacted for the next steps.