Job Summary

The Elite Job is seeking a highly organized, detail-oriented, and proactive Executive Administrative Assistant to provide top-tier support to senior executives. This role demands strong administrative, communication, and time-management skills to ensure seamless coordination across all business functions. The ideal candidate will be a dependable professional who thrives in fast-paced environments, anticipates needs, and handles confidential information with discretion.

Key Responsibilities

• Provide comprehensive administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel.

• Prepare and edit correspondence, communications, presentations, and other documents.

• Handle incoming calls, emails, and other communications on behalf of the executives.

• Organize and maintain files and records (digital and physical) with a high level of accuracy.

• Liaise with internal departments and external stakeholders to ensure timely information flow.

• Assist in planning and organizing company events, meetings, and conferences.

• Track and reconcile expense reports and invoices.

• Take minutes during executive meetings and follow up on action items.

• Conduct research and prepare background materials as needed.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Communication, or related field (or equivalent experience).

• Proven experience supporting senior-level executives in a fast-paced business setting.

• Exceptional written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Ability to multitask, prioritize assignments, and meet deadlines.

• High degree of professionalism and ability to handle sensitive information with discretion.

• Strong organizational and problem-solving skills.

Experience

• Minimum of 3–5 years of experience as an Executive Assistant, Administrative Coordinator, or similar role.

• Experience working remotely and using collaboration tools such as Zoom, Slack, or Microsoft Teams is a plus.

Working Hours

• Monday to Friday, 9:00 AM to 6:00 PM (based on executive schedules and company requirements).

• Occasional availability for urgent tasks outside of business hours may be required.

Knowledge, Skills, and Abilities

• Deep understanding of executive-level operations and business etiquette.

• Ability to anticipate executive needs and act with initiative.

• Adaptable and solution-oriented mindset with a willingness to learn.

• Excellent attention to detail and follow-through.

• Ability to maintain a positive, approachable, and professional attitude.

Benefits

• Competitive salary based on experience.

• Work-from-home flexibility.

• Health, dental, and vision insurance (for eligible employees).

• Paid time off and company holidays.

• Opportunities for professional development and training.

• Collaborative and respectful work culture.

Why Join The Elite Job?

At The Elite Job, we believe in empowering our team with the tools, trust, and environment needed to succeed. You will work alongside inspiring leaders and professionals who value your contribution and encourage innovation. Our culture prioritizes work-life balance, inclusivity, and career growth—making us a great place for motivated individuals looking to make a meaningful impact.

How to Apply

If you are a proactive professional with a passion for administrative excellence and executive support, we would love to hear from you. Please submit your updated resume and a short cover letter outlining your relevant experience and why you are the ideal candidate for this role.