Job Summary

The Workplace Operations Coordinator plays a vital role in ensuring the smooth day-to-day operations of the workplace. This position is responsible for overseeing office administration, coordinating facilities management, and supporting employees with workplace-related needs. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities to maintain a productive and efficient work environment.

Key Responsibilities

• Manage office operations, including facilities maintenance, supplies procurement, and vendor coordination.

• Serve as the primary point of contact for employees regarding workplace needs, ensuring a positive work environment.

• Oversee administrative functions, including mail handling, document management, and office logistics.

• Coordinate office events, meetings, and internal communication efforts.

• Work closely with HR and IT teams to onboard new employees and ensure seamless workplace integration.

• Monitor and maintain workplace safety and compliance standards.

• Assist in budget tracking for office expenses and operational costs.

• Manage relationships with external vendors, contractors, and service providers.

• Support workplace initiatives related to employee engagement, wellness programs, and company culture.

• Identify opportunities for process improvements and implement solutions to enhance office efficiency.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Office Management, or a related field preferred.

• Proven experience in workplace operations, office administration, or a similar role.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and workplace management software.

• Ability to handle confidential information with discretion.

• Strong problem-solving skills and a proactive approach to workplace challenges.

Experience

• Minimum of 2-4 years of experience in workplace operations, administration, or facilities management.

• Prior experience in a corporate or fast-paced work environment is a plus.

• Experience working with vendors, suppliers, and contractors.

Working Hours

• Monday to Friday, 9:00 AM – 5:00 PM (subject to change based on business needs).

• Occasional after-hours work may be required for events or urgent workplace matters.

Knowledge, Skills, and Abilities

• In-depth knowledge of workplace management best practices.

• Strong ability to coordinate office logistics and maintain an organized work environment.

• Knowledge of health, safety, and compliance regulations for workplace environments.

• Ability to work independently and take initiative.

• Strong customer service orientation with a problem-solving mindset.

Benefits

• Competitive salary package.

• Health, dental, and vision insurance.

• Paid time off and holidays.

• Professional development opportunities.

• Collaborative and inclusive work culture.

• Employee wellness programs.

Why Join HR Service Jobs?

At HR Service Jobs, we are committed to creating an efficient, engaging, and well-managed workplace that fosters employee success. We offer a dynamic work environment, opportunities for career growth, and a supportive team that values innovation and excellence. If you are passionate about workplace operations and administrative excellence, we would love to have you on board!

How to Apply

Interested candidates should submit their resume and a cover letter to us. Applications will be reviewed on a rolling basis until the position is filled.