Job Summary:

The City of Austin is seeking a highly organized, detail-oriented Administrative Assistant to support the daily operations of our dynamic teams. As an Administrative Assistant, you will be responsible for providing crucial support in managing schedules, coordinating meetings, and handling various administrative tasks to ensure the smooth operation of city functions. This role offers an excellent opportunity for individuals who are highly proactive, efficient, and committed to serving the community through excellent administrative support.

Key Responsibilities:

• Provide general administrative support, including managing calendars, scheduling meetings, and arranging travel accommodations.
• Prepare and organize documents, reports, and presentations for internal and external communication.
• Answer phone calls, respond to emails, and address inquiries from city residents, staff, and external partners.
• Assist with filing, organizing, and maintaining digital and physical files and records in accordance with city regulations.
• Coordinate events and meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Maintain office supplies, monitor inventory levels, and handle procurement requests.
• Assist in the preparation and processing of official documentation, permits, and forms.
• Serve as a point of contact for both internal and external stakeholders to provide effective communication and customer service.
• Perform other administrative duties as assigned.

Required Skills and Qualifications:

• High school diploma or equivalent; Associates or Bachelors degree in a related field is a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively within a team environment.
• High attention to detail and accuracy in all tasks.
• Familiarity with office management procedures and systems.
• Demonstrated ability to handle sensitive and confidential information with discretion.

Experience:

• Minimum of 1-2 years of experience in an administrative support or office assistant role.
• Experience in government or public sector positions is a plus, but not required.
• Demonstrated experience in managing schedules, correspondence, and office operations.

Working Hours:

• Full-time, 40 hours per week.
• Monday to Friday, 9:00 AM – 5:00 PM.
• Flexibility for occasional evening or weekend work may be required depending on the needs of the department.

Knowledge, Skills, and Abilities:

• Knowledge: Familiarity with city-specific policies, administrative practices, and local government operations is advantageous.
• Skills: Strong communication, both verbal and written; proficiency in office software; multitasking; attention to detail.
• Abilities: Ability to handle confidential information, manage time effectively, and interact professionally with a diverse range of people.

Benefits:

• Competitive salary with comprehensive benefits package.
• Health insurance options, including dental and vision coverage.
• Retirement savings plan with employer contributions.
• Paid vacation, sick leave, and holiday pay.
• Opportunities for professional development and training.
• Employee wellness programs and resources.
• Public transportation subsidies.

Why Join:

By joining the City of Austin team, you will become an integral part of a city known for its vibrant culture, innovative policies, and commitment to improving the lives of its residents. This position provides an excellent platform for career growth and development within the public sector, offering stability, competitive compensation, and the chance to contribute meaningfully to your community.

How to Apply:

Interested candidates should submit their application through the City of Austins official career portal. Please include a resume, a cover letter detailing your qualifications and experience, and any relevant references. Applications will be reviewed on a rolling basis until the position is filled.

For more information about the application process, please visit City of Austin Jobs Portal.