Job Summary:

We are seeking a dedicated and highly organized Office Assistant to join our team at HR Service Jobs. The ideal candidate will play a vital role in supporting the administrative and operational activities of our office in Kuniyamuthur. As an Office Assistant, you will be responsible for handling a variety of tasks to ensure the smooth running of day-to-day office operations. This is an excellent opportunity for individuals who thrive in a dynamic, fast-paced environment and are looking to contribute their skills to a growing company.

Key Responsibilities:

• Answer phone calls, take messages, and route correspondence to the appropriate department.
• Maintain office files, records, and databases, ensuring they are organized and up to date.
• Assist with scheduling appointments, meetings, and travel arrangements.
• Perform data entry tasks and ensure accurate record-keeping of office transactions.
• Greet visitors and provide them with a positive and professional experience.
• Handle office supplies inventory and reorder when necessary.
• Coordinate with team members to prepare reports, presentations, and other documents.
• Support the HR department with basic administrative tasks as needed.
• Assist in organizing office events, meetings, and conferences.
• Provide general administrative support to senior management and office staff.

Required Skills and Qualifications:

• High school diploma or equivalent; additional education or certifications in office management or administration is a plus.
• Proven experience in office administration, clerical support, or related roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive information with confidentiality.
• A proactive and positive attitude with the ability to work independently as well as part of a team.
• Time-management skills and the ability to prioritize tasks effectively.

Experience:

• A minimum of 1-2 years of experience in an office assistant or administrative role.
• Previous experience in a customer service or administrative support role is preferred but not required.
• Familiarity with office equipment such as printers, scanners, and fax machines is an asset.

Working Hours:

• Full-time position: Monday to Friday, 9:00 AM - 6:00 PM.
• Flexibility required based on office needs.

Knowledge, Skills, and Abilities:

• Strong problem-solving abilities and the ability to handle multiple tasks at once.
• Good interpersonal skills to interact with colleagues, clients, and visitors.
• Knowledge of office management systems and procedures.
• Ability to maintain a professional demeanor in a fast-paced environment.
• A willingness to learn new skills and take on additional responsibilities as needed.

Benefits:

• Competitive salary based on experience.
• Health and wellness benefits.
• Paid time off (vacation, sick leave, holidays).
• Opportunities for professional growth and development.
• Friendly and supportive work environment.

Why Join HR Service Jobs?

At HR Service Jobs, we value our employees and offer a collaborative work environment where everyone has the opportunity to contribute and grow. As an Office Assistant, you will be part of a dynamic team that is committed to excellence and providing exceptional service. We offer ample opportunities for career advancement and professional development. If you are looking for a place to start your career or grow your administrative skills, HR Service Jobs is the perfect place for you.

How to Apply:

To apply for this position, please submit your resume along with a cover letter outlining your relevant experience and qualifications. We look forward to reviewing your application and potentially welcoming you to our team in Kuniyamuthur.