Job Summary:

We are seeking a dedicated and detail-oriented Office Assistant for a back-office role in Neyyattinkara. The ideal candidate will be responsible for supporting day-to-day operations, managing administrative tasks, and ensuring that office functions run smoothly. This role offers an exciting opportunity for candidates looking to grow within a dynamic work environment.

Key Responsibilities:

• Administrative Support: Perform general administrative duties such as filing, data entry, and organizing office supplies.
• Documentation Handling: Maintain, update, and file essential documents, ensuring they are easily accessible.
• Communication Management: Handle phone calls, emails, and correspondence in a professional and timely manner.
• Record Keeping: Manage records of meetings, appointments, and client interactions, ensuring that all data is accurate and up to date.
• Scheduling: Assist in scheduling and coordinating meetings, appointments, and events for office staff and clients.
• Back-office Operations: Support back-office activities such as maintaining inventories, processing requests, and assisting other departments with administrative needs.
• Team Coordination: Collaborate with different departments to ensure the smooth operation of the office and help with various tasks as needed.

Required Skills and Qualifications:

• Educational Background: A minimum of a high school diploma or equivalent; a degree in business administration or a related field is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic knowledge of office equipment (copiers, fax machines, etc.).
• Communication Skills: Excellent written and verbal communication skills with a professional demeanor.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and work with minimal supervision.
• Attention to Detail: High level of accuracy in handling data and documentation.
• Time Management: Ability to meet deadlines and perform tasks in an efficient and organized manner.

Experience:

• Previous experience in office administration or similar roles is preferred but not required. Freshers are welcome to apply.
• Familiarity with office management systems and procedures is a plus.

Working Hours:

• Full-time position with standard office hours (Monday to Friday, 9:00 AM - 6:00 PM).
• Occasional overtime may be required based on workload.

Knowledge, Skills, and Abilities:

• Problem-Solving: Ability to think critically and resolve issues independently or escalate them as needed.
• Adaptability: Flexibility in handling new tasks and responsibilities in a dynamic work environment.
• Teamwork: Ability to work collaboratively with other office staff and management.
• Customer Service Orientation: Strong customer service skills, with the ability to interact effectively with clients, vendors, and internal teams.
• Confidentiality: Capable of handling sensitive information with discretion and professionalism.

Benefits:

• Competitive Salary: A market-competitive salary package based on experience and qualifications.
• Health and Wellness Benefits: Access to health insurance and wellness programs.
• Growth Opportunities: Opportunities for career advancement and skill development within the company.
• Paid Time Off: Vacation days, sick leave, and holidays in line with company policy.
• Work-Life Balance: A supportive and flexible work environment to ensure a healthy work-life balance.

Why Join Us?

At The Elite Job, we believe in fostering a culture of growth, collaboration, and innovation. As an Office Assistant, you will play a crucial role in the efficient operation of our office, gaining valuable experience while being part of a supportive team. We offer ample opportunities for career development, skill enhancement, and the chance to make an impact in a forward-thinking organization.

How to Apply:

Interested candidates are invited to submit their resumes along with a cover letter detailing their qualifications and interest in the role. Please send your applications to us or visit our career portal.