Job Summary:

We are seeking a highly organized and detail-oriented Document Controller to join our team at The Elite Job. This remote position is perfect for someone with strong experience in managing, organizing, and maintaining company documentation. The successful candidate will be responsible for ensuring that all documents are easily accessible, securely stored, and properly updated in accordance with company policies and industry standards. This role requires a professional who is adept at handling digital files, adhering to document management procedures, and ensuring the smooth flow of information across teams.

Key Responsibilities:

• Maintain and organize both physical and digital documents, ensuring they are easy to retrieve and securely stored.
• Ensure that documents are compliant with company standards and relevant regulatory requirements.
• Create and update filing systems, both physical and digital, to enhance efficiency and accessibility.
• Coordinate document control activities and act as a point of contact for document-related inquiries.
• Review and approve document revisions, ensuring proper version control.
• Ensure the secure disposal of outdated documents.
• Collaborate with project teams and other departments to ensure timely document distribution and management.
• Provide training and support to team members on document management best practices.
• Prepare regular reports on document statuses and document control activities.

Required Skills and Qualifications:

• Proven experience as a Document Controller, Administrative Assistant, or similar role.
• Proficiency with document management software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of document control procedures, filing systems, and information security protocols.
• Strong organizational skills with an ability to prioritize tasks and manage time effectively.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Experience:

• Minimum of 2-3 years of experience in document control or a related field.
• Experience working remotely and handling digital documentation is a plus.
• Previous experience in industries such as construction, engineering, or IT is beneficial but not required.

Working Hours:

• Full-time position.
• Flexible working hours to accommodate different time zones.
• 40 hours per week, Monday through Friday.
• Occasional overtime may be required based on project deadlines.

Knowledge, Skills, and Abilities:

• Excellent organizational skills and the ability to maintain high levels of accuracy.
• Advanced knowledge of document management systems and electronic filing procedures.
• Strong communication skills to interact effectively with internal and external stakeholders.
• Self-motivated with the ability to work independently and as part of a remote team.
• Problem-solving skills to address challenges related to document management and retrieval.

Benefits:

• Competitive salary with opportunities for performance-based bonuses.
• Work-from-home flexibility, providing a balanced work-life environment.
• Paid time off and holidays.
• Professional development opportunities and access to online training resources.
• Health and wellness benefits, including medical, dental, and vision plans (if applicable).
• Opportunity to work with a dynamic and supportive team.

Why Join:

• Join a reputable company offering a supportive and collaborative work culture.
• Enjoy a remote work environment that fosters flexibility and work-life balance.
• Opportunities for career advancement and skill development.
• Be part of a growing organization that values your expertise and contributions.

How to Apply:

Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and qualifications for the Document Controller position. Please apply through the companys career portal or send your application directly to us. Only shortlisted candidates will be contacted for interviews.