Job Summary:

Houston Skilled Consultancy is seeking a highly organized and efficient Office Administrator to join our dynamic team. As an Office Administrator, you will play a key role in ensuring the smooth running of the office by performing a variety of administrative tasks, including managing office supplies, coordinating schedules, handling communication, and supporting the daily operations of the business. This is an excellent opportunity for an individual with strong organizational skills and a positive, proactive attitude who thrives in a fast-paced environment.

Key Responsibilities:

• Manage the day-to-day operations of the office to ensure efficiency and organization.
• Oversee office supplies, placing orders, and managing stock levels.
• Coordinate schedules and meetings for senior management and other team members.
• Handle incoming communications, including phone calls, emails, and in-person visitors.
• Prepare and organize documents, reports, and presentations.
• Assist with onboarding of new employees, including preparing workstations and necessary documentation.
• Maintain filing systems, both electronic and physical, ensuring they are up-to-date and easily accessible.
• Support HR and other departments with administrative tasks as needed.
• Assist with event planning and office activities.
• Maintain office equipment and coordinate repairs or replacements when necessary.
• Ensure compliance with office health and safety regulations.

Required Skills and Qualifications:

• High school diploma or equivalent; additional certifications in office management or administration is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Detail-oriented with a strong sense of responsibility and initiative.
• Ability to work well independently as well as part of a team.
• Positive attitude and strong interpersonal skills.
• Professional demeanor and ability to handle sensitive information with discretion.

Experience:

• Minimum of 2 years of experience in office administration or related administrative roles.
• Previous experience in a fast-paced or corporate office environment is preferred.
• Experience with office management software and systems is a plus.

Working Hours:

• Full-time position, Monday through Friday, 9:00 AM to 5:00 PM.
• Some flexibility may be required based on business needs.

Knowledge, Skills, and Abilities:

• Strong time management skills with the ability to prioritize and meet deadlines.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail.
• Familiarity with office equipment and technologies.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of office health and safety standards.
• Excellent problem-solving skills and ability to troubleshoot office-related issues.

Benefits:

• Competitive salary and performance-based bonuses.
• Comprehensive health benefits (medical, dental, and vision coverage).
• Paid time off (PTO) and holidays.
• Retirement savings plan with company matching.
• Professional development opportunities and training programs.
• A collaborative and supportive work environment.

Why Join Houston Skilled Consultancy?:

At Houston Skilled Consultancy, we believe in investing in our employees and creating an inclusive, diverse workplace where everyones contributions are valued. We offer opportunities for career growth, personal development, and work-life balance. Our team is committed to fostering a culture of respect, innovation, and excellence. By joining us, you will be part of a forward-thinking company that thrives on collaboration, creativity, and achieving shared goals.

How to Apply:

To apply, please submit your updated resume along with a cover letter detailing your qualifications and experience to us. In your cover letter, please include why you would be a great fit for this role and how your experience aligns with the responsibilities outlined above. We look forward to reviewing your application!