Job Summary

The Elite Job is seeking a detail-oriented and highly organized Team Administrative Assistant to join our Global Markets Europe team based in London. This role involves providing comprehensive administrative support to a dynamic and fast-paced team, ensuring smooth daily operations. The ideal candidate will play a key role in maintaining efficiency, coordinating schedules, and managing communications while contributing to a collaborative work environment.

Key Responsibilities

• Administrative Support: Manage daily operations for the Global Markets Europe team, including scheduling meetings, handling correspondence, and maintaining records.
• Calendar Management: Coordinate and prioritize schedules for team members, arranging meetings across time zones.
• Travel Arrangements: Organize international and domestic travel, including booking flights, accommodations, and preparing itineraries.
• Documentation: Prepare, proofread, and format documents, reports, and presentations.
• Communication: Act as a point of contact for internal and external stakeholders, maintaining professionalism in all interactions.
• Expense Management: Process and track team expense reports, ensuring timely reimbursements.
• Event Coordination: Assist in planning and organizing team events, training sessions, and conferences.
• Office Management: Ensure office supplies are stocked and manage vendor relationships as needed.

Required Skills and Qualifications

• Education: Bachelors degree in Business Administration, Communications, or a related field (preferred).
• Experience: Minimum of 2 years in an administrative or executive assistant role, preferably within a financial or corporate environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with scheduling tools and CRM software is a plus.
• Organizational Skills: Exceptional multitasking abilities with a keen eye for detail.
• Communication: Strong written and verbal communication skills with a professional demeanor.
• Problem-Solving: Ability to anticipate needs and propose solutions proactively.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion.
• Adaptability: Comfortable working in a fast-paced, high-pressure environment.

Experience

• Proven track record in administrative or assistant roles supporting senior management teams.
• Experience in a global or multicultural work environment is highly desirable.

Working Hours

• Standard office hours: Monday to Friday, 9:00 AM – 5:30 PM (some flexibility required based on team needs).
• Hybrid working arrangements available upon discussion.

Knowledge, Skills, and Abilities

• Cultural Awareness: Understanding of European business etiquette and practices.
• Interpersonal Skills: Ability to foster positive relationships with diverse team members and stakeholders.
• Project Management: Basic project management skills to assist in team initiatives.
• Languages: Fluency in English; additional European languages are an advantage.

Benefits

• Competitive salary with performance-based incentives.
• Comprehensive health and wellness package.
• Generous annual leave and public holiday entitlements.
• Professional development opportunities, including training and certifications.
• Pension contributions and retirement planning support.
• Vibrant office location in central London with modern facilities.

Why Join The Elite Job?

At The Elite Job, we pride ourselves on fostering a culture of innovation, collaboration, and excellence. Joining the Global Markets Europe team means working with industry leaders in a supportive and dynamic environment. We offer a platform for growth, learning, and making meaningful contributions to a global organization.

How to Apply

Interested candidates are encouraged to apply by submitting their CV and a cover letter detailing their relevant experience and motivation for the role. Applications can be submitted through our careers portal or emailed directly to us.