Job Summary:

American Airlines is seeking a highly organized and motivated Virtual Assistant to support our dynamic team. This role involves providing comprehensive administrative and operational support to ensure the smooth functioning of various projects and tasks. As a Virtual Assistant, you will be responsible for managing schedules, handling correspondence, and coordinating meetings while working remotely. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to work independently.

Key Responsibilities:

• Administrative Support: Manage executives schedules, including appointments, meetings, and travel arrangements. Organize and prioritize tasks to ensure deadlines are met.
• Communication Management: Handle incoming and outgoing correspondence, including emails and phone calls. Draft and proofread communications and reports as needed.
• Project Coordination: Assist in the planning and execution of various projects by coordinating with team members, tracking progress, and ensuring timely completion.
• Data Management: Maintain and update databases, create reports, and ensure data accuracy and confidentiality.
• Meeting Coordination: Schedule and organize virtual meetings, including preparing agendas, taking minutes, and following up on action items.
• Administrative Tasks: Perform general administrative tasks such as file management, document preparation, and office supply ordering.

Required Skills and Qualifications:

• Education: Bachelors degree in Business Administration, Management, or a related field preferred.
• Experience: Proven experience as a Virtual Assistant or in a similar administrative role. Experience in a corporate environment is a plus.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and virtual communication tools (Zoom, Microsoft Teams).
• Communication Skills: Exceptional written and verbal communication skills with a professional demeanor.
• Organizational Skills: Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Attention to Detail: High level of accuracy and attention to detail in all tasks.

Experience:

• Minimum of 2 years of experience as a Virtual Assistant or in an administrative support role.
• Experience in a fast-paced, remote work environment is preferred.

Working Hours:

• Full-time position with flexibility in working hours. Core hours are Monday to Friday, 9 AM to 5 PM EST, with some flexibility based on project needs.

Knowledge, Skills, and Abilities:

• Problem-Solving: Ability to anticipate needs and proactively address challenges.
• Adaptability: Flexible and adaptable to changing priorities and tasks.
• Confidentiality: Strong understanding of confidentiality and handling sensitive information.
• Customer Service: Excellent customer service skills with a focus on providing exceptional support.

Benefits:

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance options.
• 401(k) plan with company match.
• Paid time off and holidays.
• Professional development and training opportunities.
• Flexible work environment with remote work options.

Why Join:

At American Airlines, we value our employees and offer a supportive work environment where your contributions are recognized and valued. Joining our team means becoming part of a company dedicated to excellence and innovation. You will have the opportunity to work with a diverse group of professionals and contribute to projects that impact the aviation industry on a global scale.

How to Apply:

To apply for the Virtual Assistant position, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Applications can be sent to us with the subject line Virtual Assistant Application - [Your Name]. We look forward to reviewing your application and discussing how you can contribute to our team.