Job Summary

American Airlines is seeking a highly organized and motivated Virtual Assistant to join our dynamic team on a part-time contract basis. The ideal candidate will provide comprehensive administrative support to our team, ensuring smooth operations and efficient management of day-to-day activities. As a Virtual Assistant, you will play a crucial role in managing schedules, coordinating communications, and handling various tasks that contribute to the seamless operation of our organization.

Key Responsibilities

• Administrative Support: Provide high-quality administrative support, including managing emails, scheduling meetings, and handling phone calls.
• Calendar Management: Coordinate and maintain executives calendars, scheduling appointments and meetings, and managing conflicts.
• Communication Coordination: Serve as a liaison between team members, departments, and external partners, ensuring clear and effective communication.
• Document Preparation: Draft, proofread, and edit documents, presentations, and reports as needed.
• Task Management: Assist with various tasks such as data entry, filing, and managing internal systems.
• Travel Arrangements: Organize travel arrangements including booking flights, accommodations, and transportation.
• Project Support: Assist with special projects and administrative tasks as assigned by the team.

Required Skills and Qualifications

• Proficiency in Technology: Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Communication Skills: Excellent written and verbal communication skills with a professional demeanor.
• Organizational Skills: Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Attention to Detail: High attention to detail and accuracy in all work tasks.
• Problem-Solving: Strong problem-solving skills and the ability to work independently with minimal supervision.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and confidentiality.

Experience

• Previous Experience: Minimum of 2 years of experience in an administrative or executive assistant role, preferably in a corporate or fast-paced environment.
• Virtual Assistance: Experience working in a virtual or remote setting is highly desirable.

Working Hours

• Part-Time Schedule: This is a part-time contract position requiring approximately 20-25 hours per week. Flexible working hours may be available to accommodate varying time zones and personal schedules.

Knowledge, Skills, and Abilities

• Time Management: Ability to manage time effectively and meet deadlines in a remote work environment.
• Technical Skills: Proficiency with virtual communication tools and platforms (e.g., Zoom, Slack, Microsoft Teams).
• Customer Service: Strong customer service orientation with a focus on delivering exceptional support.

Benefits

• Competitive Compensation: Attractive hourly rate commensurate with experience.
• Flexible Schedule: Ability to work from anywhere with a flexible schedule.
• Professional Development: Opportunities for skill development and career growth.
• Supportive Environment: Access to a supportive team and resources to ensure success in your role.

Why Join

Joining American Airlines as a Virtual Assistant provides you with the opportunity to be part of a leading global organization known for its innovation and commitment to excellence. You will gain valuable experience in a supportive and flexible environment, allowing you to balance work with personal commitments while contributing to a prestigious company.

How to Apply

To apply for the Virtual Assistant (Part-time Contract) position, please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role. Applications can be sent to us with the subject line Virtual Assistant Application. American Airlines is an equal-opportunity employer and welcomes applications from individuals of all backgrounds. We look forward to receiving your application!