Job Summary:

Progressive Technology is seeking a highly organized and proactive Virtual Executive Assistant to provide remote administrative support to senior executives. The successful candidate will be responsible for streamlining executive schedules, handling correspondence, and ensuring smooth day-to-day operations of the executive office. This is a remote, full-time position that requires a high level of professionalism, discretion, and exceptional communication skills.

Key Responsibilities:

• Calendar Management: Efficiently manage and prioritize the executives calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Handling: Serve as the primary point of contact for both internal and external communications. This includes screening emails, phone calls, and other inquiries, ensuring timely responses.
• Document Preparation: Prepare and review documents, presentations, reports, and other materials as needed. Ensure all documents are accurate and delivered on time.
• Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation. Ensure all logistics align with the executives preferences and schedule.
• Project Assistance: Assist in coordinating and executing key projects, ensuring deadlines are met and stakeholders are kept informed.
• Confidentiality Management: Handle confidential and sensitive information with the utmost discretion and integrity.
• Task Management: Oversee day-to-day administrative tasks, including filing, record-keeping, and maintaining a well-organized digital filing system.

Required Skills and Qualifications:

• Education: A bachelors degree in business administration, communications, or a related field.
• Experience: Minimum of 2 years of experience as an executive assistant, administrative assistant, or similar role. Previous remote work experience is a plus.
• Technical Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint), Google Workspace, and familiarity with remote collaboration tools (Slack, Zoom, Trello, etc.).
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with senior executives and clients.
• Organizational Skills: Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
• Problem-Solving Skills: Ability to identify issues, suggest solutions, and resolve conflicts independently.
• Attention to Detail: Meticulous attention to detail, ensuring all work is accurate and error-free.

Experience:

• 2+ years of experience in a similar role providing executive-level administrative support.
• Proven track record of managing complex calendars and multitasking in fast-paced environments.
• Experience handling confidential information and maintaining discretion.
• Familiarity with remote working practices and tools.

Working Hours:

• This is a full-time, remote position.
• Working hours are flexible, but availability during standard business hours (9 AM - 6 PM, Monday to Friday) is required.
• Some evening or weekend work may be needed depending on the executives schedule.

Knowledge, Skills, and Abilities:

• Self-Motivation: Ability to work independently, manage time effectively, and be proactive in a remote environment.
• Adaptability: Comfortable working in a fast-changing environment and capable of quickly adapting to new tools, processes, and priorities.
• Confidentiality: Must demonstrate the ability to handle sensitive and confidential information with professionalism.
• Team Player: Ability to collaborate effectively with internal teams and external stakeholders to achieve objectives.

Benefits:

• Competitive salary based on experience.
• Flexible working hours and the opportunity to work remotely from anywhere.
• Health and wellness benefits, including medical and dental coverage.
• Paid time off (PTO) and holidays.
• Opportunities for professional development and career growth within the company.
• Work-life balance with the support of a dynamic and engaging team.

Why Join Us?

At Progressive Technology, we prioritize the growth and well-being of our employees. We offer a dynamic work environment where innovation is encouraged, and your contributions make a direct impact. As a remote-first company, we understand the importance of work-life balance and provide flexible hours and a supportive work culture. Join us to be part of a progressive team and help shape the future of administrative support!

How to Apply:

Interested candidates are encouraged to submit their resumes along with a cover letter outlining their relevant experience and qualifications. Please include specific examples of previous roles in which you have demonstrated your organizational and communication skills. Applications should be sent via the provided link or to us. We look forward to hearing from you!