Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to join our team in Dallas, TX. This role involves providing high-level administrative support to ensure smooth day-to-day operations. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format documents, presentations, and reports.
• Answer and direct phone calls, emails, and other correspondence.
• Maintain filing systems and ensure records are up-to-date and easily accessible.
• Organize and coordinate office events, meetings, and travel arrangements.
• Order and manage office supplies, ensuring adequate inventory levels.
• Assist with data entry, document preparation, and project coordination as needed.
• Provide administrative support to various departments as required.

Required Skills and Qualifications

• High school diploma or equivalent (Associate or Bachelors degree preferred).
• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with a keen attention to detail.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor and ability to maintain confidentiality.
• Knowledge of basic office management procedures.

Experience

• 2+ years of experience in an administrative or office support role.

Working Hours

• Monday to Friday, 9:00 AM to 5:00 PM (flexible working arrangements available).

Knowledge, Skills, and Abilities

• Strong problem-solving skills and ability to work independently.
• Team-oriented mindset with a willingness to assist colleagues.
• Ability to adapt to changing priorities and thrive in a dynamic environment.
• Familiarity with office equipment, such as printers and scanners.

Benefits

• Competitive salary.
• Health, dental, and vision insurance.
• Paid time off, including vacation, sick leave, and holidays.
• Retirement savings plan with employer match.
• Opportunities for professional development and growth.
• Flexible work environment.

Why Join Us

At New York City Jobs, we value our employees and strive to create an inclusive and supportive work environment. Joining our team means being part of a dynamic organization that offers growth opportunities and encourages innovation.

How to Apply

Interested candidates are encouraged to submit their updated resume and a cover letter outlining their qualifications and experience to us. Please use Administrative Assistant – Dallas, TX in the subject line. Applications will be reviewed on a rolling basis, so apply early!