Job Summary:

HR Service Jobs is seeking an organized and proactive Office Admin Assistant to join our team. As an essential part of our office operations, you will handle administrative duties, maintain smooth office functioning, and support various departments in achieving their operational goals. If you thrive in a dynamic environment and are adept at multitasking, this is the perfect opportunity to grow your career in office administration.

Key Responsibilities:

• Provide administrative support to the management team and various departments.
• Answer phone calls, emails, and other forms of communication, directing inquiries as appropriate.
• Schedule meetings, appointments, and conference calls, ensuring the timely coordination of all activities.
• Organize office events, such as team meetings, workshops, or training sessions.
• Maintain office supplies and manage inventory, ensuring a well-stocked and functional workplace.
• File and maintain office documents, ensuring easy access and organization of records.
• Assist in preparing reports, presentations, and documentation for various projects.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate travel arrangements for team members when required.
• Provide general office support, including photocopying, data entry, and mail sorting.

Required Skills and Qualifications:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and in a team environment.
• High attention to detail and problem-solving skills.
• Ability to handle sensitive information with discretion.
• Strong interpersonal skills and a customer-service-oriented attitude.
• Basic knowledge of office equipment (printers, fax machines, etc.).

Experience:

• Minimum of 1-2 years of experience in an administrative or office assistant role.
• Experience with scheduling, filing systems, and handling office supplies.
• Previous experience in managing multiple tasks in a fast-paced environment is an advantage.

Working Hours:

• Full-time position.
• Standard office hours (9:00 AM to 5:00 PM, Monday through Friday).
• Occasional overtime may be required during peak periods.

Knowledge, Skills, and Abilities:

• Organizational Skills: Ability to manage tasks efficiently and effectively under time constraints.
• Communication: Excellent verbal and written communication skills to interact with various stakeholders.
• Attention to Detail: Ensure that all administrative processes are handled meticulously, minimizing errors.
• Problem-Solving: Capable of addressing challenges and finding solutions independently.
• Teamwork: Ability to collaborate with team members across different departments to achieve organizational goals.
• Time Management: Capable of prioritizing and managing tasks to meet deadlines.

Benefits:

• Competitive salary and performance-based incentives.
• Health, dental, and vision insurance.
• Paid time off (PTO) and holidays.
• Retirement savings plan with employer match.
• Opportunities for career advancement and professional development.
• Friendly and collaborative work environment.
• Flexible working arrangements (where applicable).

Why Join HR Service Jobs?

At HR Service Jobs, we value our employees and are committed to providing a work environment that encourages growth, learning, and a healthy work-life balance. You will have the opportunity to make a significant impact within a dynamic team, contributing to the success of our business. Join us and be part of an organization that supports your professional journey while fostering a culture of respect, collaboration, and innovation.

How to Apply:

Interested candidates are encouraged to submit their updated resume along with a cover letter outlining their relevant experience and qualifications. Please send your application to us with the subject line Office Admin Assistant Application. We look forward to reviewing your application!