Job Summary

Houston Skilled Consultancy is seeking a highly organized and proactive Office Administrator to join our dynamic team. As an integral part of our operations, you will ensure the smooth running of day-to-day office activities, manage administrative tasks, and support various departments. Your role is crucial in maintaining an efficient and productive work environment, contributing to our mission of delivering top-notch consultancy services.

Key Responsibilities

• Office Management: Oversee daily office operations, including maintaining office supplies, equipment, and facilities.
• Administrative Support: Provide administrative assistance to executives and team members, including scheduling meetings, handling correspondence, and managing documentation.
• Communication: Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses.
• Data Management: Organize and maintain electronic and physical filing systems, ensuring data accuracy and confidentiality.
• Event Coordination: Assist in organizing company events, meetings, and training sessions, including logistics and materials preparation.
• Financial Administration: Support financial processes such as invoicing, expense tracking, and budget management.
• Project Assistance: Contribute to various projects by providing administrative support and coordinating tasks as needed.

Required Skills and Qualifications

• Educational Background: Associates degree in Business Administration, Management, or a related field. A Bachelors degree is a plus.
• Experience: At least 3 years of experience in an administrative or office management role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and experience with office management software (e.g., MS Teams, Slack).
• Communication: Excellent verbal and written communication skills, with a professional and courteous demeanor.
• Organizational Skills: Strong organizational abilities with keen attention to detail and the capacity to manage multiple tasks effectively.
• Problem-Solving: Demonstrated ability to address issues promptly and implement effective solutions.

Experience

• Relevant Experience: Proven track record in a similar administrative role, ideally within a consultancy or professional services environment.
• Leadership Exposure: Experience in leading or coordinating team activities and projects is advantageous.
• Adaptability: Ability to thrive in a fast-paced and evolving work environment.

Working Hours

• Schedule: Full-time position, Monday through Friday, 9:00 AM to 5:00 PM. Occasional overtime may be required based on business needs.

Knowledge, Skills, and Abilities

• Knowledge: Familiarity with office management procedures and administrative processes.
• Skills: Strong time management and multitasking abilities.
• Abilities: Capable of working independently and collaboratively, demonstrating initiative and reliability.

Benefits

• Compensation: Competitive salary based on experience and qualifications.
• Healthcare: Comprehensive health, dental, and vision insurance.
• Retirement: 401(k) plan with company match.
• Paid Time Off: Generous vacation and sick leave policies.
• Professional Development: Opportunities for career growth and training.

Why Join Us

At Houston Skilled Consultancy, we are committed to fostering a supportive and collaborative work environment. Joining our team means becoming part of a forward-thinking company dedicated to excellence and innovation. We value our employees and offer a range of benefits designed to support your professional and personal well-being.

How to Apply

Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to us. Please include Office Administrator Application in the subject line. Houston Skilled Consultancy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.