HK Consultancy is seeking a diligent and personable Part-Time Administrator/Receptionist to join our dynamic team. The ideal candidate will be responsible for managing the front desk, handling administrative duties, and providing excellent customer service to our clients and visitors. This role is perfect for someone who is organized, proactive, and thrives in a fast-paced environment.

Key Responsibilities

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct phone calls to the appropriate staff members
• Manage the daily office schedule, including booking and confirming appointments
• Handle incoming and outgoing mail and deliveries
• Maintain a clean and organized reception area
• Assist with administrative tasks such as data entry, filing, and preparing documents
• Coordinate office supplies and equipment maintenance
• Support other departments with various administrative tasks as needed

Required Skills and Qualifications

• High school diploma or equivalent; additional certification in office administration is a plus
• Proven experience as an administrator, receptionist, or in a relevant administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Friendly and professional demeanor
• Ability to work independently and as part of a team

Experience

• Minimum of 1-2 years of experience in an administrative or receptionist role
• Experience in a consultancy or professional services environment is preferred

Working Hours

• Part-time position with flexible working hours
• Typical schedule: Monday to Friday, 1:00 PM - 5:00 PM
• Occasional extended hours may be required during busy periods

Knowledge, Skills, and Abilities

• Knowledge of office management systems and procedures
• Ability to manage multiple tasks and prioritize effectively
• Strong attention to detail and problem-solving skills
• Excellent customer service and interpersonal skills
• Ability to handle confidential information with discretion

Benefits

• Competitive hourly rate
• Flexible working hours
• Professional development opportunities
• Friendly and supportive work environment
• Access to company events and activities

Why Join HK Consultancy

At HK Consultancy, we pride ourselves on fostering a collaborative and inclusive workplace. Joining our team means being part of a company that values your contributions and supports your professional growth. We offer a range of opportunities to learn and advance your career in a supportive and engaging environment.

How to Apply

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to us.

Some Interview Points

• Describe a time when you successfully managed multiple tasks simultaneously.
• How do you handle difficult or irate customers?
• Explain how you prioritize your daily tasks in an administrative role.
• Give an example of how you handled a confidential situation in the workplace.
• Discuss a situation where you had to go above and beyond to complete a task.