HR Service Jobs is seeking a dedicated and detail-oriented Support Assistant to join our team. The Support Assistant will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a wide variety of tasks including communicating with clients, handling correspondence, managing schedules, and ensuring the smooth running of day-to-day activities. The ideal candidate will be proactive, organized, and capable of working independently in a fast-paced environment.

Key Responsibilities

• Administrative Support: Provide general administrative and clerical support including mailing, scanning, faxing, and copying.
• Client Communication: Serve as the first point of contact for clients, addressing inquiries via phone, email, and in-person.
• Schedule Management: Maintain and manage executives schedules, including arranging meetings and appointments.
• Document Preparation: Prepare and edit correspondence, reports, and presentations.
• Data Entry: Accurately enter and maintain data in various systems.
• Office Management: Ensure the office environment is well-organized and supplies are maintained.
• Record Keeping: Maintain hard copy and electronic filing systems.
• Event Coordination: Assist in the planning and execution of company events and meetings.
• Support Projects: Provide support for various company projects and initiatives as needed.

Required Skills and Qualifications

• Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
• Experience: Proven experience as a support assistant or in another relevant administrative role.
• Technical Skills: Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).
• Communication Skills: Excellent written and verbal communication skills.
• Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks.
• Interpersonal Skills: Ability to work well with a variety of individuals and handle multiple tasks simultaneously.
• Problem-Solving Skills: Strong problem-solving abilities and attention to detail.

Experience

• At least 2 years of experience in a similar support or administrative role.
• Experience in handling a wide range of administrative and executive support-related tasks.

Working Hours

• Full-time position with typical working hours from 9:00 AM to 5:00 PM, Monday through Friday.
• Flexibility to occasionally work beyond regular hours as required.

Knowledge, Skills, and Abilities

• Knowledge: Familiarity with office management procedures and basic accounting principles.
• Skills: Exceptional attention to detail and ability to maintain confidentiality.
• Abilities: Capacity to work independently and as part of a team, demonstrating initiative and reliability.

Benefits

• Competitive salary and performance-based incentives.
• Health and dental insurance.
• Paid time off and holidays.
• Opportunities for professional development and career advancement.
• A supportive and dynamic work environment.

Why Join Us

• Join a reputable company committed to supporting and enhancing the careers of foreign workers.
• Be part of a diverse and inclusive team.
• Contribute to meaningful projects and initiatives that impact lives.
• Enjoy a collaborative and engaging workplace culture.

How to Apply

Interested candidates are invited to submit their resume and cover letter detailing their qualifications and experience to us.