We are seeking a diligent and detail-oriented Back Office Executive to join our team at HK Consultancy. The successful candidate will be responsible for managing various administrative and clerical tasks to ensure the smooth operation of our office. This part-time role offers flexible hours, making it ideal for individuals looking to balance work with other commitments.

Key Responsibilities:

• Perform data entry and manage database records accurately.
• Handle correspondence, including emails and phone calls.
• Maintain and update filing systems, both electronic and physical.
• Assist in the preparation of reports, presentations, and other documents.
• Coordinate and schedule meetings, appointments, and events.
• Support the finance department with basic bookkeeping and invoicing tasks.
• Ensure compliance with company policies and procedures.
• Provide general administrative support to various departments as needed.

Required Skills and Qualifications:

• High school diploma or equivalent; additional qualifications in office administration are a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and accuracy in data handling.
• Ability to multitask and prioritize workload effectively.
• Basic knowledge of bookkeeping and financial processes.
• Discretion and confidentiality in handling sensitive information.

Experience:

• Previous experience in an administrative or back office role is preferred.
• Experience with data entry and office management software is advantageous.

Working Hours:

• Part-time position with flexible working hours.
• Expected to work 20-25 hours per week, with the possibility of adjusting hours based on workload and availability.

Knowledge, Skills, and Abilities:

• Strong problem-solving skills and the ability to work independently.
• Ability to collaborate and communicate effectively with team members.
• Familiarity with office equipment, including printers, scanners, and fax machines.
• Capacity to adapt to changing priorities and handle stress in a fast-paced environment.

Benefits:

• Competitive hourly wage.
• Flexible working hours to accommodate personal commitments.
• Opportunity to gain experience in a dynamic consultancy firm.
• Supportive and collaborative work environment.
• Access to professional development and training opportunities.

Why Join HK Consultancy:

• Join a reputable and growing consultancy firm with a commitment to excellence.
• Work in a supportive and dynamic environment that values your contributions.
• Benefit from flexible working arrangements that promote work-life balance.
• Be part of a team that fosters professional growth and development.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience to us.

Some Interview Points:

• Discuss your previous experience in administrative roles.
• Explain your proficiency with Microsoft Office Suite and other office management software.
• Provide examples of how you have managed multiple tasks and prioritized your workload.
• Demonstrate your ability to handle sensitive information with discretion.
• Share your approach to problem-solving and working independently in a busy office environment.