Job Summary

HR Service Jobs is seeking a highly organized, detail-oriented, and proactive Remote Personal Assistant to support our executive team. This role is ideal for professionals who excel in multitasking, communication, and discretion. As a trusted right hand to high-level executives, you will handle a wide variety of administrative, scheduling, and coordination tasks. This is a fully remote position, offering you the flexibility to manage your time while playing a critical role in helping senior leadership stay productive and focused.

Key Responsibilities

• Manage and maintain executive calendars, appointments, meetings, and travel arrangements.

• Act as the first point of contact for internal and external stakeholders on behalf of the executive team.

• Prepare and organize documents, reports, presentations, and correspondence.

• Handle confidential information with the highest degree of integrity and discretion.

• Track tasks, projects, and deadlines to ensure timely completion.

• Screen emails, manage phone calls, and relay messages appropriately.

• Coordinate virtual meetings and take minutes where necessary.

• Provide personal assistance when required (e.g., booking appointments, online orders, reminders).

• Monitor and prioritize incoming communications and flag urgent items.

• Perform ad-hoc administrative tasks as needed.

Required Skills and Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role.

• Exceptional written and verbal communication skills in English.

• Proficiency with productivity and collaboration tools (e.g., Google Workspace, Microsoft Office, Zoom, Slack, Trello).

• Strong organizational and multitasking skills.

• High level of professionalism, reliability, and discretion.

• Ability to work independently with minimal supervision.

• Fast and accurate typing, note-taking, and online research skills.

Experience

• Minimum of 2 years in a personal or executive assistant role.

• Experience working remotely or supporting C-level executives is highly preferred.

Working Hours

• Flexible working hours to accommodate executive schedules across time zones.

• Availability for occasional meetings during evenings or weekends may be required.

• Approximately 35–40 hours per week, with room for adjustments based on workload.

Knowledge, Skills, and Abilities

• Ability to anticipate needs and proactively provide support.

• Critical thinking and problem-solving skills.

• Tech-savvy with the ability to learn new tools quickly.

• Strong time management and follow-through.

• Emotional intelligence and excellent interpersonal skills.

• Confidentiality and discretion in handling sensitive information.

Benefits

• 100% remote work – no commute required.

• Flexible scheduling and work-life balance.

• Competitive compensation package.

• Opportunity to work closely with senior leaders.

• Professional development opportunities.

• Inclusive, supportive, and growth-oriented company culture.

Why Join HR Service Jobs?

At HR Service Jobs, we do not just hire talent — we empower it. As part of our remote-first team, you will work alongside forward-thinking leaders who value initiative, innovation, and balance. Whether you are managing schedules or solving problems on the fly, you will play a vital role in driving organizational efficiency while enjoying the freedom to work from wherever you thrive best.

How to Apply

To apply for this exciting opportunity, please submit your updated resume and a brief cover letter outlining your relevant experience and availability to us.
📝 Please include the subject line: Application – Remote Personal Assistant – For Executives

We review applications on a rolling basis. Early applications are encouraged.