Scalesforth, a leading organization renowned for excellence in multiple sectors, is seeking a dynamic and organized Office Administrator (Female) to join our team. The ideal candidate will play a vital role in managing day-to-day operations, ensuring smooth workflows, and maintaining an efficient and professional office environment. This role offers an excellent opportunity to contribute to the success of a forward-thinking company that values innovation, collaboration, and professional growth.

Key Responsibilities:

1. Office Management

   • Oversee daily office operations, ensuring all processes run smoothly and efficiently.
   • Maintain office supplies inventory by monitoring stock levels and placing timely orders.
   • Liaise with vendors, service providers, and building management as needed.

2. Administrative Support

   • Provide comprehensive administrative support to senior management and various departments.
   • Schedule and coordinate meetings, appointments, and travel arrangements.
   • Prepare and manage correspondence, reports, and presentations.

3. Record Keeping and Documentation

   • Maintain accurate records, files, and databases for all office operations.
   • Ensure compliance with company policies and regulatory requirements.

4. Customer and Employee Interaction

   • Greet visitors and ensure they receive a warm, professional welcome.
   • Assist in resolving inquiries and requests from staff, clients, and partners.

5. Event Coordination

   • Organize company events, training sessions, and meetings, including logistics and materials preparation.
   • Support onboarding processes for new employees, ensuring a seamless integration into the team.

Required Skills and Qualifications:

• A bachelor degree in Business Administration, Office Management, or a related field.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong organizational and multitasking skills with attention to detail.
• Professional demeanor and the ability to handle sensitive information with confidentiality.
• Positive attitude and a proactive approach to problem-solving.

Experience:

• Minimum 2-4 years of experience in office administration or a similar role, preferably in a fast-paced or corporate environment.
• Proven ability to manage multiple priorities and work under pressure to meet deadlines.

Working Hours:

• Full-time position, Monday to Friday (9:00 AM to 5:00 PM).
• Flexibility to accommodate occasional events or urgent tasks outside standard working hours.

Knowledge, Skills, and Abilities:

• Knowledge of office management principles and best practices.
• Familiarity with basic accounting and financial processes (budgeting, invoicing, etc.).
• Exceptional interpersonal skills with the ability to build rapport across all levels of the organization.
• Ability to maintain composure in high-pressure situations and handle challenges with professionalism.

Benefits:

• Competitive salary package commensurate with experience.
• Comprehensive health and wellness benefits, including medical insurance.
• Paid time off, public holidays, and annual leave.
• Opportunities for professional development and career advancement.
• A supportive and inclusive workplace culture focused on employee well-being.

Why Join Scalesforth?

At Scalesforth, we pride ourselves on fostering a collaborative and innovative environment where employees are empowered to excel. Joining our team means becoming part of a company that values creativity, integrity, and growth. We invest in our people, providing resources and opportunities to help you succeed in your role and beyond.

How to Apply:

To apply for this position, please send your updated resume and a cover letter detailing your experience and suitability for the role to us with the subject line: Office Administrator (Female) Application. Applications will be reviewed on a rolling basis, so early submissions are encouraged.

We look forward to welcoming you to the Scalesforth team!