Job Summary:

We are seeking a dynamic and highly organized individual to join our team as a Front Desk Executive cum Office Assistant at HR Service Jobs. In this dual-role position, you will be responsible for managing the front desk and ensuring smooth office operations. You will be the first point of contact for clients and visitors, offering exceptional customer service while assisting with various administrative tasks. This is an excellent opportunity for a candidate who is passionate about providing top-notch support and contributing to the overall efficiency of the office.

Key Responsibilities:

• Greet and welcome visitors, clients, and employees in a professional and friendly manner.
• Handle all incoming calls, emails, and inquiries, ensuring timely responses and proper routing.
• Maintain and manage the office calendar, including scheduling appointments, meetings, and conference rooms.
• Oversee office supplies, ensuring that inventory is up to date and replenished as needed.
• Perform general administrative duties such as data entry, filing, photocopying, and scanning documents.
• Assist with organizing events, meetings, and company-wide functions.
• Coordinate with internal teams to ensure smooth operations and effective communication.
• Maintain a clean, organized, and safe front desk and office area.
• Manage office correspondence and ensure that all mail and packages are distributed appropriately.
• Handle customer service requests and resolve any issues in a professional and timely manner.

Required Skills and Qualifications:

• Proven experience as a Front Desk Executive, Office Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Exceptional customer service and interpersonal skills.
• Detail-oriented with the ability to maintain a high level of accuracy in all tasks.
• Proactive, reliable, and a team player with a positive attitude.

Experience:

• A minimum of 1-2 years of experience in front desk or administrative roles is preferred.
• Experience in handling office supplies, scheduling, and customer-facing roles is an asset.

Working Hours:

• Full-time position, Monday to Friday.
• Standard office hours, 9:00 AM to 6:00 PM, with occasional flexibility based on office needs.

Knowledge, Skills, and Abilities:

• Strong time management skills and the ability to prioritize tasks effectively.
• In-depth knowledge of office management procedures and best practices.
• Ability to work independently as well as part of a team.
• Strong problem-solving skills and the ability to think on your feet.
• High level of professionalism and customer service orientation.
• Ability to adapt to a fast-paced, ever-changing work environment.

Benefits:

• Competitive salary and performance-based incentives.
• Health insurance and wellness benefits.
• Paid time off (vacation, sick leave, holidays).
• Professional development and training opportunities.
• Collaborative and supportive work environment.

Why Join Us:

At HR Service Jobs, we believe in fostering a positive, collaborative, and growth-oriented workplace. By joining our team, you will have the opportunity to develop your professional skills in a dynamic environment and contribute to the success of a forward-thinking organization. We value creativity, dedication, and hard work and are committed to providing our employees with the tools and resources they need to succeed.

How to Apply:

Interested candidates are invited to submit their resume and cover letter through our online application portal. Please include your qualifications, experience, and why you believe you are a good fit for the Front Desk Executive cum Office Assistant position. We look forward to hearing from you!