Admin Officer – NGO Office

Job Summary

FutureBridge Foundation is seeking a highly organized and proactive Admin Officer to join our dynamic NGO team. The Admin Officer will play a crucial role in ensuring smooth office operations, coordinating administrative tasks, supporting program management, and maintaining effective communication across all organizational levels. This role is ideal for a detail-oriented professional who thrives in a mission-driven environment and is passionate about contributing to social impact initiatives.

Key Responsibilities

• Manage day-to-day office operations including scheduling, filing, correspondence, and procurement of office supplies.
• Coordinate meetings, events, and workshops, ensuring timely logistics and resource availability.
• Maintain records, databases, and documentation in compliance with organizational policies.
• Support HR-related functions such as onboarding, attendance tracking, and employee documentation.
• Assist program teams with administrative support including reporting, communication, and documentation.
• Facilitate effective communication between departments, staff, volunteers, and external stakeholders.
• Monitor office budgets, expenses, and petty cash management.
• Ensure compliance with organizational procedures and assist in implementing internal policies.
• Contribute to enhancing operational efficiency through process improvements.

Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in administrative roles, preferably in NGOs or social sector organizations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office software.
• Strong organizational and multitasking skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently as well as collaboratively in a team environment.
• Knowledge of NGO operational standards, compliance, and reporting is a plus.

Experience

• Minimum 2–4 years of experience in administration, office management, or similar roles.
• Prior exposure to NGO or non-profit sector operations will be highly advantageous.

Working Hours

• Full-time role, Monday to Friday, 9:00 AM – 6:00 PM.
• Flexibility may be required during events, programs, or urgent administrative requirements.

Knowledge, Skills, and Abilities

• Exceptional organizational and time-management skills.
• Strong interpersonal skills and ability to interact with diverse stakeholders.
• Problem-solving mindset with attention to operational detail.
• Capacity to handle confidential and sensitive information with discretion.
• Proactive approach to identifying process gaps and suggesting improvements.

Benefits

• Competitive salary and performance-based incentives.
• Opportunity to work with a mission-driven NGO focused on social impact.
• Professional growth and learning opportunities within a supportive environment.
• Friendly and collaborative work culture.
• Health and wellness benefits (if applicable).

Why Join FutureBridge Foundation

Joining FutureBridge Foundation means contributing to meaningful initiatives that create a positive impact in society. You will be part of a passionate team committed to transforming communities and empowering individuals. This is a unique opportunity to grow your career in administration while making a difference in the non-profit sector.

How to Apply

Interested candidates are invited to submit their resume along with a cover letter highlighting relevant experience and motivation for applying to us. Please use the subject line: “Application for Admin Officer – FutureBridge Foundation”.