Virtual File Management and Archiving Clerk

Job Description

Job Summary

Progressive Technology is seeking a meticulous and detail-oriented Virtual File Management and Archiving Clerk to join our remote operations team. This role is responsible for organizing, maintaining, and securely archiving digital files and records to ensure seamless retrieval and compliance with company policies. The ideal candidate will be highly organized, tech-savvy, and capable of handling sensitive information with confidentiality. This is a fully remote position, providing flexibility while contributing to the efficiency of our operations.

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Key Responsibilities

• Organize, categorize, and maintain electronic files and documents in accordance with company standards.


• Develop and implement file naming conventions, storage protocols, and archiving procedures.


• Ensure accurate and timely indexing of documents for easy retrieval.


• Monitor and maintain document integrity, version control, and access permissions.


• Assist in migrating and digitizing physical records to virtual storage systems.


• Collaborate with team members to streamline workflow and optimize document management processes.


• Generate reports on file usage, storage status, and archiving progress.


• Ensure compliance with data protection, privacy, and regulatory standards.

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Required Skills and Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, SharePoint) and document management systems.


• Strong organizational skills with an exceptional attention to detail.


• Basic understanding of data security and confidentiality practices.


• Ability to manage multiple tasks and meet deadlines in a remote work environment.


• Excellent written and verbal communication skills.


• Familiarity with cloud storage platforms and digital archiving tools is preferred.

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Experience

• Minimum 1–2 years of experience in file management, data entry, document control, or administrative support.


• Prior remote work experience is an advantage.


• Experience in compliance, auditing, or records management is a plus.

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Working Hours

• Flexible full-time schedule with core hours from 10:00 AM to 4:00 PM (time zone flexibility may be considered).


• Occasional overtime may be required to meet project deadlines.

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Knowledge, Skills, and Abilities

• Strong organizational and multitasking skills.


• Ability to maintain accuracy under minimal supervision.


• Comfortable navigating digital tools, cloud platforms, and virtual collaboration software.


• Strong problem-solving abilities and process-oriented mindset.


• Demonstrated ability to handle confidential and sensitive information with discretion.

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Benefits

• Competitive salary with performance-based incentives.


• Fully remote position, enabling work-life balance.


• Paid time off and flexible work schedule.


• Access to professional development and training opportunities.


• Supportive and collaborative virtual work environment.

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Why Join Progressive Technology?

At Progressive Technology, we are committed to innovation, efficiency, and employee growth. Joining our team means contributing to cutting-edge operational solutions while enjoying the flexibility of remote work. We value integrity, professionalism, and the development of our team members, providing ample opportunities to grow your career in a supportive environment.

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How to Apply

Interested candidates are invited to submit their resume and a brief cover letter outlining relevant experience and skills to us. Please include the subject line: “Application – Virtual File Management and Archiving Clerk”.

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Job Details