Virtual Travel Planning Assistant

Job Description

Job Summary

Progressive Technology is seeking a highly organized and detail-oriented Virtual Travel Planning Assistant to support our clients in managing their travel itineraries, bookings, and related administrative tasks remotely. This position is perfect for someone passionate about travel, customer service, and organization. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced virtual environment. You will assist in planning seamless travel experiences—from flights and accommodations to ground transportation and itineraries—while ensuring exceptional service delivery.

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Key Responsibilities

• Plan and organize domestic and international travel arrangements including flights, hotels, car rentals, and transfers.


• Research and recommend travel options, destinations, and itineraries based on client preferences and budgets.


• Manage and update travel calendars, itineraries, and booking confirmations.


• Handle travel-related documentation such as visas, insurance, and entry requirements.


• Communicate with airlines, hotels, and vendors to resolve scheduling conflicts or changes.


• Ensure compliance with company travel policies and procedures.


• Maintain accurate travel records, expense reports, and reimbursements.


• Provide real-time support to clients during their travel to handle last-minute adjustments or emergencies.


• Stay up to date with travel restrictions, health regulations, and safety protocols globally.


• Collaborate with internal teams to align travel plans with business meetings or project schedules.

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Required Skills and Qualifications

• Bachelor’s degree or equivalent experience in hospitality, business administration, or a related field.


• Proven experience in travel coordination, virtual assistance, or customer service.


• Strong knowledge of online booking tools and travel management systems.


• Excellent verbal and written communication skills in English.


• High attention to detail and strong organizational skills.


• Ability to multitask and manage competing priorities effectively.


• Proficient in Microsoft Office Suite, Google Workspace, and virtual communication tools (Zoom, Slack, etc.).


• Exceptional problem-solving and time management skills.

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Experience

• Minimum of 2–4 years of relevant experience in travel planning, corporate travel assistance, or virtual executive support.


• Prior experience working remotely or in a virtual environment is preferred.

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Working Hours

• Flexible remote schedule with availability to adjust based on client time zones.


• Standard working hours: Monday to Friday, 9:00 AM – 5:00 PM (Flexible).


• Occasional weekend or after-hours support may be required during peak travel periods.

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Knowledge, Skills, and Abilities

• Strong knowledge of global travel booking systems and industry best practices.


• Ability to handle confidential information with discretion.


• High adaptability to changing travel conditions or last-minute adjustments.


• Customer-centric mindset with a focus on delivering exceptional experiences.


• Strong cultural awareness and sensitivity when coordinating international travel.


• Self-motivated, proactive, and capable of working independently with minimal supervision.

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Benefits

• Competitive salary package based on experience.


• Fully remote position with flexible working hours.


• Paid time off and annual leave.


• Professional growth opportunities and online training programs.


• Access to travel discounts and exclusive industry perks.


• Supportive and collaborative virtual team environment.

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Why Join Progressive Technology

At Progressive Technology, we believe in empowering remote professionals to perform at their best while maintaining a healthy work-life balance. As part of our virtual team, you’ll collaborate with forward-thinking professionals, gain access to cutting-edge tools, and enjoy the freedom to work from anywhere. If you’re passionate about travel and thrive in a digital workspace, this is your opportunity to grow your career while helping others explore the world seamlessly.

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How to Apply

Interested candidates are invited to submit their updated resume, a brief cover letter, and references highlighting relevant experience to us with the subject line: “Application for Virtual Travel Planning Assistant – [Your Name]”. Only shortlisted applicants will be contacted for an interview.

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Job Details