Online Scheduling and Calendar Management Expert

Job Description

Job Summary

Progressive Technology is seeking a highly organized and detail-oriented Online Scheduling and Calendar Management Expert to join our dynamic remote team. The ideal candidate will be responsible for managing complex scheduling needs, coordinating appointments across multiple time zones, and ensuring seamless communication between internal teams and external clients. This role requires precision, discretion, and exceptional time-management skills to keep executive and departmental calendars running efficiently and without conflict.

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Key Responsibilities

• Manage and maintain multiple calendars for executives and teams, ensuring all appointments, meetings, and events are properly scheduled.


• Coordinate virtual and in-person meetings across global time zones, considering travel schedules and availability.


• Monitor scheduling changes, send timely updates, and resolve conflicts proactively.


• Utilize digital tools (e.g., Google Calendar, Microsoft Outlook, Calendly) to organize, track, and automate scheduling workflows.


• Communicate professionally with clients, partners, and internal teams to confirm appointments and follow up as needed.


• Maintain confidentiality of sensitive information while handling executive and client schedules.


• Assist with planning logistics for team meetings, training sessions, webinars, and other online events.


• Provide daily and weekly reports summarizing schedule highlights, priorities, and potential overlaps.


• Suggest process improvements to streamline scheduling operations and enhance productivity.

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Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.


• Proven experience as a Scheduling Coordinator, Executive Assistant, or Administrative Professional.


• Strong proficiency in digital calendar tools such as Google Workspace, Outlook, Calendly, Zoom, and Teams.


• Exceptional attention to detail, organization, and accuracy.


• Excellent written and verbal communication skills in English.


• Ability to handle multiple priorities simultaneously and meet tight deadlines.


• Strong problem-solving abilities with a proactive, solutions-focused mindset.


• Ability to work independently with minimal supervision in a fast-paced remote environment.

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Experience

• Minimum 2–4 years of experience in calendar management, scheduling coordination, or executive administrative support.


• Prior experience in remote work environments or supporting multiple executives is highly desirable.

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Working Hours

• Flexible remote schedule based on business needs.


• Availability for meetings and communications during core business hours (9:00 AM – 6:00 PM) in your respective time zone.


• Occasional extended hours may be required during peak scheduling periods or high-priority projects.

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Knowledge, Skills, and Abilities

• Strong time management and organizational skills.


• High level of professionalism and discretion in handling sensitive information.


• Technical proficiency with collaboration and scheduling platforms.


• Ability to adapt quickly to shifting priorities and fast-changing schedules.


• Reliable internet connection and suitable remote workspace setup.

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Benefits

• Competitive salary and performance-based incentives.


• 100% remote work flexibility.


• Paid time off and national holidays.


• Professional growth and learning opportunities.


• Supportive, inclusive, and collaborative work culture.


• Access to digital tools and resources for productivity and communication.

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Why Join Progressive Technology

At Progressive Technology, we believe in empowering our team members with autonomy, innovation, and continuous learning. As an Online Scheduling and Calendar Management Expert, you will play a pivotal role in keeping our operations organized and efficient. You’ll collaborate with a forward-thinking team that values precision, reliability, and creativity. Join us to be part of a global organization that prioritizes flexibility, career development, and a healthy work-life balance.

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How to Apply

Interested candidates are invited to submit their updated resume along with a brief cover letter outlining their relevant experience and expertise in calendar management. Please send your application to us with the subject line: Application – Online Scheduling and Calendar Management Expert.

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Job Details