Virtual Office Management Specialist

Job Description

Job Summary

Progressive Technology is seeking a Virtual Office Management Specialist to oversee and coordinate remote administrative functions, ensuring seamless virtual operations and organizational efficiency. This role is ideal for individuals with strong communication, organizational, and multitasking skills who can manage digital office workflows, maintain schedules, support team coordination, and uphold company standards in a fully remote environment. You will play a vital role in ensuring that the company’s day-to-day virtual operations run efficiently, effectively, and professionally.

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Key Responsibilities

• Manage and streamline virtual office operations, ensuring efficient communication and workflow across departments.


• Maintain and organize digital records, files, and company documentation through cloud-based systems.


• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.


• Oversee virtual administrative processes such as scheduling, correspondence, and task management.


• Provide executive and administrative support to senior management.


• Manage communication channels, including emails, chat platforms, and video conferences.


• Assist with onboarding processes for new remote team members.


• Support HR and finance teams with basic administrative functions, such as timesheet tracking and expense reporting.


• Monitor productivity tools and ensure teams adhere to virtual office standards and protocols.


• Collaborate with cross-functional teams to support projects and operational initiatives.

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Required Skills and Qualifications

• Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).


• Proven experience in office administration, virtual assistance, or remote operations management.


• Excellent verbal and written communication skills.


• Proficient in digital tools such as Microsoft 365, Google Workspace, Slack, Zoom, Trello, and Asana.


• Strong organizational and multitasking abilities with exceptional attention to detail.


• Ability to work independently with minimal supervision and maintain a high degree of professionalism.


• Strong problem-solving skills and proactive approach to managing tasks.

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Experience

• Minimum of 2–4 years of experience in office administration, executive support, or virtual operations roles.


• Prior experience in managing remote teams or supporting a fully remote organization is highly desirable.

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Working Hours

• Full-time position (40 hours per week).


• Flexible working hours with core availability between 9:00 AM – 5:00 PM (EST).


• Occasional virtual meetings may be scheduled outside standard hours to accommodate global teams.

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Knowledge, Skills, and Abilities

• Comprehensive understanding of virtual office technologies and cloud-based collaboration tools.


• Strong time management and prioritization abilities.


• Ability to maintain confidentiality and handle sensitive information responsibly.


• Effective interpersonal and leadership skills in a virtual setting.


• Adaptability to changing technologies and evolving business needs.


• Commitment to delivering high-quality work in a fast-paced, dynamic environment.

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Benefits

• Competitive salary and performance-based bonuses.


• 100% remote work flexibility.


• Paid time off, sick leave, and national holidays.


• Health and wellness benefits package.


• Ongoing professional development and training opportunities.


• Access to modern digital tools and resources to support your productivity.


• Inclusive, collaborative, and growth-oriented company culture.

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Why Join Progressive Technology

At Progressive Technology, we believe in empowering our employees to thrive in a digital-first world. As a part of our team, you’ll work with innovative professionals who are passionate about technology, collaboration, and excellence. We provide the tools, flexibility, and support you need to grow your career while enjoying the benefits of a fully remote environment. Join us to be part of a forward-thinking organization that values your contributions and encourages continuous learning and innovation.

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How to Apply

If you are a motivated professional with a passion for organization and virtual team management, we invite you to apply. Please submit your updated resume, along with a brief cover letter outlining your relevant experience and why you are the ideal candidate for this role, to us.

Only shortlisted candidates will be contacted for an interview.

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Job Details