HR Service Jobs is seeking a motivated and detail-oriented Entry-Level Virtual Assistant to join our dynamic team remotely. As a Virtual Assistant, you will provide essential administrative support to ensure smooth day-to-day operations for our clients and internal teams. This role offers an exciting opportunity for individuals looking to launch their career in the virtual workspace, gaining experience in handling various tasks such as scheduling, data entry, communication management, and report generation. If you have excellent organizational skills, a proactive attitude, and a desire to learn and grow in a supportive environment, this is the perfect opportunity for you.

You will play a key role in supporting HR professionals and clients remotely, using digital tools to assist in everyday tasks. This position offers great flexibility, with remote work being conducted from any location in Canada. The ideal candidate will demonstrate strong time-management abilities, professional communication skills, and attention to detail. No prior experience is required, making this position ideal for fresh graduates or individuals seeking a career transition into the virtual assistance or HR field.

Key Responsibilities

• Manage schedules, meetings, and appointments for internal teams and clients.
• Assist with data entry, record-keeping, and database maintenance.
• Coordinate email correspondence and maintain organized communication flows.
• Prepare and format documents, reports, and presentations.
• Conduct online research and gather relevant information as needed.
• Manage online filing systems and ensure documents are updated and accessible.
• Provide support during virtual events, webinars, or meetings.
• Perform other administrative tasks as assigned to support smooth business operations.

Required Skills and Qualifications

• High school diploma or equivalent (bachelor degree is a plus but not required).
• Excellent verbal and written communication skills.
• Strong attention to detail and ability to multitask effectively.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace.
• Familiarity with video conferencing tools like Zoom or Microsoft Teams.
• Comfortable learning new software and working in a digital environment.
• Self-motivated with strong organizational skills.
• Ability to work independently and meet deadlines with minimal supervision.

Experience

• No previous experience required, though prior administrative or virtual assistant experience is considered an asset.
• Experience working with remote teams is a plus but not mandatory.

Working Hours

• Flexible work schedule with an expectation of 30-40 hours per week.
• Availability during standard business hours in Canada (9:00 AM – 5:00 PM, Monday to Friday).
• Occasional availability for virtual meetings outside normal working hours may be required.

Knowledge, Skills, and Abilities

• Ability to handle sensitive information with confidentiality and professionalism.
• Strong problem-solving abilities and a proactive mindset.
• Excellent interpersonal skills and a positive, customer-focused attitude.
• Basic understanding of HR or business administration concepts is advantageous but not required.
• Capability to manage workload effectively in a remote environment.

Benefits

• Competitive entry-level salary.
• Work remotely from the comfort of your home or any location in Canada.
• Flexible working hours promoting work-life balance.
• Opportunities for career growth and development.
• Access to online training resources and virtual workshops.
• Supportive and inclusive work culture.

Why Join HR Service Jobs?

At HR Service Jobs, we are committed to empowering individuals to thrive in a digital-first environment. We value diversity, flexibility, and collaboration. This role is ideal for someone looking to jumpstart their career with exposure to multiple industries and develop critical skills for the future of work. Our team offers continuous support and mentorship, ensuring your professional growth. If you are eager to learn, thrive in remote settings, and enjoy working in a collaborative environment, you will feel right at home with us.

How to Apply

To apply for the Entry-Level Virtual Assistant position, please submit your resume and a brief cover letter explaining your interest in the role to us. Kindly include the job title Virtual Assistant – Remote in the subject line. Applications will be accepted on a rolling basis, and only shortlisted candidates will be contacted for interviews.