Job Summary

HR Service Jobs is seeking a dedicated and organized Admin Assistant to join our dynamic team in Pune. This role is vital for ensuring the smooth operation of our office environment. The ideal candidate will possess excellent communication skills, a strong attention to detail, and a proactive approach to problem-solving. As an Admin Assistant, you will support various administrative functions, contributing to the efficiency of our HR services.

Key Responsibilities

• Provide administrative support to the HR team, including scheduling meetings, managing calendars, and organizing documents.
• Maintain and update employee records and databases with accuracy and confidentiality.
• Assist in the recruitment process by scheduling interviews, preparing job postings, and communicating with candidates.
• Handle incoming phone calls and emails, responding to inquiries and directing them to appropriate personnel.
• Prepare and process various HR-related documents, such as offer letters, contracts, and reports.
• Support the onboarding process for new hires, including orientation and necessary paperwork.
• Manage office supplies and equipment, ensuring the office is well-stocked and organized.
• Assist in organizing company events, meetings, and training sessions as required.
• Contribute to the development of office policies and procedures to improve workflow.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Human Resources, or a related field.
• Proven experience as an administrative assistant or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.

Experience

• Minimum of 2 years of experience in an administrative support role, preferably within an HR department or corporate environment.
• Experience with HR software and database management is a plus.

Working Hours

• Full-time position, Monday to Friday, 9:00 AM to 6:00 PM. Flexibility may be required based on project needs.

Knowledge, Skills, and Abilities

• Strong attention to detail and accuracy in completing tasks.
• Ability to adapt to changing priorities and work in a fast-paced environment.
• Familiarity with HR processes and terminology.
• Problem-solving skills and a proactive approach to challenges.
• Strong interpersonal skills, with the ability to build positive working relationships.

Benefits

• Competitive salary package.
• Health and wellness benefits, including medical insurance.
• Opportunities for professional development and career advancement.
• Paid time off and holidays.
• Positive and collaborative work environment.

Why Join

At HR Service Jobs, we value our employees and strive to create an inclusive and supportive workplace. By joining our team, you will have the opportunity to grow your career in HR while contributing to meaningful projects. We encourage innovation and provide the tools and resources necessary for your success.

How to Apply

If you are interested in this exciting opportunity, please submit your resume and a cover letter outlining your qualifications and experience to us. We look forward to hearing from you!